What is a hoteling desk reservation software, and why do you need one?
Hoteling software brings agility into any workspace. In hoteling, workers may schedule and reserve a specific desk/workstation/office – whatever is available in the office. Hoteling requires a reservation system, an app or booking software to find a desk before employees come to the office or as they arrive.
In a hoteling concept, workstations are not assigned to specific employees, but when compared to simple “hot desking”, hoteling gives more freedom for employees to choose the location where they work.
Hoteling has become a popular way to manage the flexible work environment over the years, but especially with the rise of the hybrid work, its adoption is rapidly increasing all over the world.
Hoteling Desk Reservation software
In order to manage hoteling functionality efficiently, you will need a scheduling tool that knows your workspace environment and floor plans. It should be able to manage all the scheduling and booking through an easy interface that is also synchronized with the office calendar, such as MS Office 365 or GSuite. This way you can keep all daily schedules in same place.
Hoteling implementation can be a relatively simple project, especially if it is installed as a software-only solution. Here below is an example how to implement Steerpath mobile booking and hoteling solutions.
Digital maps. Steerpath uses online tools to create an interactive digital map from your office floor plan CAD drawings. This typically takes maximum one week.
MS Outlook/MS Exchange or GSuite calendar integration - if required.
Add Meeting rooms, desks and other points of interest
Training and start using.
The entire hoteling desk reservation system implementation project can be completed in a few weeks. When your organization is a large enterprise, such as a nationwide bank or insurance company, with thousands of desks and hundreds of meeting rooms nationwide, then the project can take more time of course, but for a typical office environment, 3-4 weeks is the average time for implementation.
Hoteling Creates Multiple Benefits for Employees and Organization
Advanced hoteling solution, is much more than just a desk reservation system. It also enables other benefits, such as:
Share desks and office space efficiently inside and between teams
Support team collaboration
Workspace optimization
Collect workplace analytics
Improve employee experience by ensuring workspace availability
With Steerpath, desks and meeting rooms can easily be reserved or cancelled through simple mobile app or Web UI´s. There will be no need to search for ad-hoc free space when you arrive the office, as you can simply see all the free spaces from your mobile phone in real time wherever you are.
Returning to the office in these uncertain times can be accomplished in a very controlled manner, with minimal risks to your employees, and in full control to manage the maximum capacity you want your office space to be used.
How to get started with office hoteling and desk sharing?
We provide you flexible options to test our hoteling desk reservation system. You may first pilot and then roll out larger scale hoteling system, and as noted you can see the results just after few weeks from the start.
Gaining the benefits of office hoteling depends on your ability to select the right software and intuitive, easy to use tools for your employees. As a next step we recommend one of the following:
You can read about one of our customer success cases
To learn more about hoteling solution, book a demo of the solution
If you are still considering whether hoteling or some other way of sharing spaces is best for your organisation your can also book a 30min free workplace consultancy.